Set up fees and record payments

1. Create fee types

Where to find itFees Type

Add each item you charge, for example Tuition, Books, Uniform, Transport. Fee types are reused in every class.

2. Create the fee for each class

Where to find itManage Fee

1. Click Create and enter a name, for example Tuition 2026-2027.
2. Choose the classes this fee applies to.
3. Add the compulsory fee types and their amounts.
4. Add optional fee types, such as transport, that only some students pay.
5. Set the due date and, if you charge one, the late charge after the due date.
6. If parents can pay in parts, turn on installments and set the amount and due date of each installment.
7. Save.

3. Record a payment

Where to find itStudent Fees

1. Choose the fee and the class, then find the student.
2. Record the amount paid and the payment method, such as cash, cheque or bank transfer.
3. Save and print the receipt if needed.

If online payment is enabled for your school, parents can also pay from their account. Online payments are listed in Fees Transaction Logs.

Follow up

• Use the paid and unpaid filters on Student Fees to see who still owes money.
• Use Optional Fee to manage which students take optional items.
• Send a reminder announcement to the guardians of unpaid students before the due date.

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